session prep (it's so important!)

  • wardrobe choices make such a difference in the outcome of your photos. it's recommended that you shop for your outfits atleast 3 weeks prior to your session in case you need to make any online purchases. 

  • before your session, please text or email me a photo of your wardrobe choices {269-491-3040 or elyserowlandphoto@gmail.com}. this helps with planning for your session and also in choosing the best location.

  • my favorite what to wear guide can be found here or visit elyse's pinterest board curated specifically for ERP clients.

  • the 3 things i want you to know before your session are:

    • snacks, wipes, a comb and bug spray are some great essentials to have on hands for kids and helps the shoot go smoothly.

    • instead of focusing on props & forced smiles, my sessions focus on real relationships and natural interactions. all those the in-between moments.... so when you arrive for your session, just take a deep breath & then have fun with your kiddos or significant other :)

    • i really do want to know if you're envisioning something specific for your session. since you're hiring me based on my previous work, i would imagine you and i have similar tastes in photography. please make note in the questionnaire below if you have something in mind -- let's collaborate. i spend a period of time before every single session dreaming, planning and preparing. i typically visit locations at the time of day we'll be shooting to create the perfect flow for your shoot based on your family and style.

BUSINESS POLICIES [please read this first!]

RETAINER POLICY
A non-refundable retainer of $200 is due within 48 hours of booking your session. (If sending a check, please inform me and I will extend this time frame to 3 days.) This guarantees the time and date allotted for you. Should payment not be received in this time frame, I reserve the right to offer the date and time to another client. Session collections must be paid in full before any images will be edited. 

PAYMENT
Final payment of $400 is due on the day of your session. Cash or check is preferred, however Paypal is a third option. Full pricing details can be found at elyserowlandphotography.com/investmentPlease note that extended family members, and distances beyond 20 miles of my home office may incur additional fees.

SALES ARE FINAL
Due to the custom nature of each session, all sales are final.

LATE POLICY
Please be on time for your session. Early is even better! It gives your children time to relax, and you can even dress them when you arrive! 
The photographer is not responsible if you do not receive a full gallery of images due to being late. You will not be given additional time for your session. A session is deemed cancelled if client arrives 15 minutes past the scheduled session time. No rescheduled sessions will be issued for no shows or late clients, and the session retainer will be forfeited.

RESCHEDULING SESSIONS/INCLEMENT WEATHER
If you or your child are feeling ill, please call as early as possible to reschedule. If you need to cancel for any other reason, please try to do so at least 48 hours before your session. After one reschedule, the second reschedule will incur a $75 reschedule fee due to missed opportunities.
I do not reschedule outdoor sessions for clouds, however sessions will be rescheduled due to inclement weather (at the discretion of Elyse Rowland Photography). You will be contacted approximately 2 hours prior to your shoot if it needs to be rescheduled due to weather.

EXCLUSIVE PHOTOGRAPHER
If anyone other than those being photographed will be in attendance at your session, please notify me ahead of time. Please limit this to only one additional person if you see it as necessary. Also, please do not bring your own camera, camcorder, or recording device to the session.

DIGITAL IMAGE DELIVERY
2-3 weeks after your session, you'll receive a link to your gallery. Please archive your images to atleast TWO places besides your computer, such as external hard drive, disc or thumbrive. Please note that you will not receive every image or pose from your session. As an artist, I handpick the best images from your session to edit and present to you and retouch what I deem necessary and fit (very minimal retouching). I do not release any additional images not already included in your gallery, and no RAW images will be released.  Any retouching requests above what is presented in the online gallery will be billed at $80/hour. 

DIGITAL IMAGE PRINTING
Prints may be purchased directly through your online gallery, or if you prefer you may print with another professional gallery such as Unitprints.com or Mpix.com. A password protected print release is available on the ERP website at your request. Low quality labs (Walgreens, Walmart, Shutterfly, etc) are not approved printing labs. If you choose to break your printing agreement and have your images printed by a low quality lab, Elyse Rowland Photography is not responsible if/when the final image color and quality has been distorted.

RE-SHOOTS
Re-shoots are at the discretion of the photographer, and are not given for regretful personal choices such as hair and clothing or uncooperative children. While I will do everything I can to encourage their cooperation, I cannot guarantee images full of joy and laughter if a child is unhappy or unwilling to participate. I encourage parents to embrace it and let down their expectations (especially of little ones) during the session. It is unreasonable to expect a two year old to pose perfectly beside his sibling. Do these images happen? Of course! But they're more of the exception than the rule. The photojournalistic, lifestyle nature of my sessions takes things as they come. I strive to capture real, genuine, honest moments and the relationships behind them.

SOCIAL MEDIA
Client understands and acknowledges that post-session sneak peeks posted to any social media outlet (including, but not limited to Facebook and Instagram) are a courtesy to ERP clients and are not guaranteed. Some sessions will not be posted on social media or blogged. Images that are posted are not to be reedited, cropped or printed in any way, shape or form. Instagram filters or any other smart phone editing applications are to not, under any circumstance, be placed over an ERP social media sneak peek and reposted. 

COPYRIGHT & USAGE INFORMATION
All images are copyrighted by photographer, Elyse Rowland. It is illegal and unlawful to scan, copy, or reproduce my work in any manner or medium and punishable by law with fines. It is also illegal to edit or alter your images in any way. Elyse Rowland Photography reserves the right to use the negatives and/or reproductions for display, publication, social media, marketing, or other purposes. Negatives and originals remain the property of Elyse Rowland Photography.

ACCIDENT WAIVER & RELEASE OF LIABILITY
Elyse Rowland Photography is not responsible for any injuries incurred by any of the members of the party being photographed or anyone else who may be attending a session as a guest, including pets. Clients will be responsible for their children, their guests, and themselves, and release the photographer from any claim. 

(A) I, THE CLIENT, WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this event or activity, THE FOLLOWING ENTITIES OR PERSONS: Elyse Rowland Photography, Elyse Rowland and / or their directors, officers, employees, volunteers, assistants, representatives, and agents, the activity or event holders, activity or event sponsors, activity or event volunteers; 

(B) I, THE CLIENT, INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph from any and all liabilities or claims made as a result of participation in this activity or event, whether caused by the negligence or release of otherwise. I acknowledge that Elyse Rowland Photography, Elyse Rowland and / or their directors, officers, employees, volunteers, assistants, representatives, and agents, the activity or event holders, activity or event sponsors, activity or event volunteers are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific event or activity on behalf of Elyse Rowland Photography. I acknowledge that this activity or event may involve physical activity, and may carry with it the potential for death, serious injury, and property loss. I hereby consent to receive medical treatment that may be deemed advisable in the event of injury, accident, and/or illness during this activity or event. This Accident Waiver and Release of Liability shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law. 

LIMIT OF LIABILITY
In the unlikely event that the photographer is injured or becomes too ill, or has an extreme emergency that prevents him from photographing the event, Elyse Rowland Photography will make every effort to reschedule the event/session. If for whatever reason this is not possible. Elyse Rowland Photography takes the utmost care with respect to exposure, transportation, and processing the photographs. However, in the unlikely event that photographs or digital files have been lost, stolen, or destroyed for reasons within or beyond Elyse Rowland Photography's control, Elyse Rowland Photography's liability is limited to the return of all payments received for the portrait package.

 

Name *
Name
Spouse Name (if applicable)
Spouse Name (if applicable)
Phone Number *
Phone Number
Address *
Address
EXAMPLE Mary (Mom), Joe (Dad), Jacob - 3 years, Sarah - 8 months
Please check if you agree: *
Digital Signature (Full Name) *
Digital Signature (Full Name)
Date *
Date